Privacy Policy

Effective Date: March 14, 2025

This Privacy Policy describes how Secured Integration ("we," "our," or "us") collects, uses, and shares your personal information when you use our services, including our website (securedintegration.com) and our meeting and calendar integration platform.

1. Information We Collect

We collect several types of information from and about users of our platform:

1.1 Information You Provide to Us

• Account Information: When you register, we collect information associated with your Google or Microsoft account, such as your name, email address, and profile picture.
• Calendar and Meeting Data: We access calendar events, meeting details, attendee information, and scheduling preferences to provide our integration services.
• Communications: If you contact us directly, we may collect additional information you provide, such as the contents of your message.

1.2 Information We Collect Automatically

• Usage Data: We collect information about how you interact with our platform, including the features you use, the actions you take, and the time, frequency, and duration of your activities.
• Device Information: We collect information about the device and browser you use to access our service, including IP address, browser type, operating system, and device identifiers.
• Cookies and Similar Technologies: We use cookies and similar tracking technologies to collect information about your browsing activities and to maintain your preferences.

1.3 Information from Third-Party Services

With your permission, we collect information from third-party services you connect to our platform, such as:

• Google Calendar, Outlook Calendar
• Zoom, Microsoft Teams

This information is collected in accordance with the authorization procedures of these platforms and is limited to the data necessary to provide our integration services.

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Providing Our Services

• To create and manage your account
• To integrate with your calendars and meeting platforms
• To schedule and sync meetings across platforms
• To generate meeting links automatically
• To provide availability checking across multiple calendars

2.2 Improving Our Services

• To analyze usage patterns and trends
• To diagnose technical problems
• To enhance the functionality of our platform
• To develop new features and services

2.3 Communications

• To respond to your inquiries and support requests
• To send administrative messages about your account or our services
• To provide updates about service changes or improvements
• To send marketing communications (with your consent)

3. How We Share Your Information

We share your information in the following circumstances:

3.1 Third-Party Service Providers

We share information with service providers that help us operate and improve our platform, such as:

• Cloud storage providers
• Analytics services
• Customer support tools
• Marketing and communication platforms

These service providers are only permitted to use your information to provide services to us and are required to maintain the confidentiality of your information.

3.2 Third-Party Integrations

When you connect our platform to third-party services (like Google Calendar, Outlook, Zoom, or Teams), we share information with these services as necessary to enable the integration. The information shared is limited to what is required for the functionality you have requested.

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

3.4 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your personal information.

3.5 With Your Consent

We may share your information with third parties when we have your consent to do so.

4. Data Retention

We retain your personal information for as long as necessary to provide you with our services and as needed to comply with our legal obligations. If you delete your account, we will delete or anonymize your personal information, unless we need to retain certain information for legitimate business or legal purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted Data Transmission (TLS 1.2/1.3)
• Restricted Access Controls
• Continuous Monitoring and Log Management
• Regular security assessments and audits

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

6.1 Access and Correction

You have the right to access, correct, or update your personal information at any time. You can do this through your account settings or by contacting us directly.

6.2 Data Portability

You have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format.

6.3 Deletion

You can request the deletion of your personal information and account. Please note that some information may be retained for legitimate business or legal purposes.

6.4 Objection and Restriction

You have the right to object to or request restriction of the processing of your personal information under certain circumstances.

6.5 Withdraw Consent

Where we process your information based on your consent, you have the right to withdraw that consent at any time.

6.6 Complaint

You have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal information violates applicable data protection laws.

7. International Data Transfers

We are based in Finland and process data both within and outside of the European Economic Area (EEA). When we transfer personal information outside of the EEA, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.

8. Children's Privacy

Secured Integration services are intended for general audiences and are not directed at children under the age of 13. If we discover that personal data from a child under 13 has been unintentionally collected, it will be promptly deleted.

9. Security and Compliance Measures

We take robust measures to safeguard your personal data, including:

• Encrypted Data Transmission (TLS 1.2/1.3).
• Restricted Access Controls to limit access only to authorized personnel.
• Continuous Monitoring and Log Management to promptly detect and respond to potential security incidents.

10. Updates to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in our services, applicable laws, or our data-handling practices. We will notify you via our website or email about significant updates. We encourage periodic review of this policy.

11. Contact Information

For privacy-related inquiries, exercising your data rights, or additional questions, please contact us: